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Varsity – Annual Planning – Step by Step

Go ahead now and carry out your Varsity Scout annual program planning conference

A—Your team captain leads the discussion on your team’s goals for the coming year. Write the goals on a flipchart or whiteboard, and agree to a list of goals.

B—Your team captain will share the draft printed calendar with the rest of the meeting attendees. Ask if anyone has any other dates they need to add. The calendar will show the dates you researched.

C—The team captain will take a few minutes to discuss these dates and events. Once he feels comfortable with this stage of the calendar, he might even take a vote to approve the dates you have so far.

D—The five program managers will share information they have gathered from the Varsity Scouts in their specific area of emphasis. This can be the most challenging exercise in your program planning conference, so take as much time as you need.

You could use the Varsity Team Program Features, Volume I, II, and IIIas a base for your Scouts’ desired programs or themes. There are 27 different program features in the three volumes with one being a wildcard for filing other areas filling other areas your team may be interested in.

You might take it one month at a time. Don’t forget to add in advancement opportunities the flow of your team’s program is up to you and could be driven by your goals. For example, if one of your goals is for the team to take a hike through a slot canyon where rappelling is required, some of your preparation programs could focus on learning climbing and rappelling techniques. Also learn about deep canyon wilderness survival trip planning and wilderness first aid.

Again as you agree on a monthly feature or program team, be sure all five areas of emphasis are covered. Write this information on a flipchart or whiteboard and take a vote. Designate and assign program managers to be responsible for each of the five fields of emphasis. Be sure to have someone write all this on a master calendar and take good notes

Annual PlanningE—Add other important dates such as:

  1. Boards of review
  2. Courts of honor
  3. Varsity team open house
  4. Service projects
  5. Any other dates already planned this far in advance

At this point you should have a complete annual plan, a calendar, and a set of Varsity Scout team goals.

F—Hold a final discussion on the plan, calendar, and goals, and then take a vote for approval. Once you approve your annual plan, it will go to the team committee and your Ward Bishop for final approval.

G—In order for this plan to be a truly valuable tool, it must be shared with each Varsity Scout family, your ward organization, and all other interested parties. This is a must!

Your plan will be a living, breathing document. For it to have real value, you must follow it, share it with everyone and review it regularly to see if modifications have to be made. Good luck on another great year, and don’t forget to share your planning calendar with every Varsity Scout family!

Source: http://blog.utahscouts.org/varsity-scout-program-feature/team-annual-program-planning/

Getting Started I